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EndNote 20 Guide

Cite While You Write

Using Cite While You Write

Cite While You Write (CWYW) allows you to access EndNote from within Microsoft Word to insert citations into the text of your Word documents.

Note that you should install EndNote after you install Microsoft Word because when you install EndNote, an EndNote menu is added to the top toolbar. This menu will not appear if you install Word after EndNote.

Please also note that CWYW cannot be used with Word 365 in your internet browser.
To use CWYW, you will need to download the Microsoft Office suite to your computer.
Murdoch University students can access Microsoft Office 365 Pro Plus, which includes Microsoft Office installation, here: Microsoft Office for Students

Before inserting citations, ensure that the output referencing style in Word matches your style in EndNote.

In the Word document, insert the cursor where you want the in-text/footnote citation to appear.

To insert a citation in Author-Date format:

Option 1 - pre-select reference in EndNote:

In EndNote, find the reference you want to use and select it by clicking on it.

  • Return to Word and click on the arrow next to Insert Citation
  • Select ‘Insert Selected Citation(s)’.

Once a citation has been added, a full reference will also be added to the bibliography or reference list at the end of your document.

Option 2 - search for reference in Word:

In Word, click on the drop-down arrow next to Insert Citation

  • Select ‘Insert Citation…’
  •  Enter the search word, then select Find.
  • Click on a reference to highlight.
  • Select 'Insert'.

Once a citation has been added, a full reference will also be added to the bibliography or reference list at the end of your document.

For further assistance search the EndNote Knowledgebase


To add a page number to your in-text or footnote citation:

  • from the toolbar, select Edit & Manage Citation(s)
  • type the page number/s in the Pages box, eg. 22 (or 22-25) - You do not need to type p or pp.

When writing your paper, you may need to make modifications to the citations.

One example of this is in an author-date style like APA.
If you have incorporated the author's name into the sentence of your text, you need to edit the in-text citation so that the name is not repeated
e.g. "Thiele (2019) in her analytical piece, offers an alternative hypothesis to the commonly held...."

To edit your citations:

  • Click on the citation (either in the in-text or footnote citation) in the Word doc so that it is highlighted
  • Using the EndNote toolbar in the Word doc, go to Edit & Manage Citation(s)
  • Under the Edit Citation tab, choose the format you require from the dropdown list (in this example you would choose Exclude Author) then click OK

For further assistance search the EndNote Knowledgebase



To edit your bibliography/reference list:

  • Click the  icon in the Bibliography group on the Endnote 20 tab
  • Click the Layout tab to change fonts, add a title (ie. ‘Bibliography’ or ‘Reference List’), and adjust indents and other formatting settings
  • To change the text of the bibliography/reference list (eg. capitalisations), you will need to make the necessary edits in EndNote.

When sharing your document with another person, it is best to convert the citations to plain text rather than use the formatting “field codes”.
This is because the other person may not have the same version of EndNote, so the field codes may not work properly.

To convert your citations to plain text:

  • Click Convert Citations and Bibliography
  • Select Convert to Plain Text
  • Save the document.
  • The citations and bibliography/reference list will be retained in your selected style, but the links to EndNote will be broken.

Important: Once you have inserted a citation, do not edit it directly. If you make any changes within the brackets of a citation it will disappear when the bibliography reformats. Instead, you must use Edit & Manage Citation(s).

To delete a citation:

  • Select/highlight the reference 
  • Click Edit & Manage Citation(s)
  • Click the arrow next to Edit Reference
  • Select ‘Remove citation’.

If you do not cite the reference anywhere else in your paper, the entry will also be removed from your bibliography or reference list.


The in text reference appears as {Santhanam, 2015 #418}


Text including EndNote reference links have been moved around or copied from another source.
If you copy and paste text containing EndNote formatted citations, your library will be corrupted and potentially lost.
Convert to unformatting before moving text around so that the links do not break within Word.
Unformatting can become a default when other Word tools are used, e.g., Track Changes.


To edit a Word document safely, the reference links need to be made temporarily inactive: 

 Go to the EndNote toolbar in Word. 

  1. Click on Convert Citations and Bibliography. 
  2. Select Convert to Unformatted Citations. The reference list will disappear, and your citations will appear in curly brackets, e.g. {Martin, 2018 #17}. 
  3. Edit document as needed. 
  4. Click Update Citations and Bibliography to convert back to formatted citations.
    The reference list will reappear, and your citations will return to their normal format.
    If you click on the references, they will be highlighted in grey because they are actively linked to your library once more.
  5. Save.



No Endnote20 tab in Word document for inserting references as you write.


This is an issue with Word settings.

Follow these steps in Word: 

  1.     Open Word, click on the File ribbon and select "Options".  
  2.     Click on "Add-ins."  
  3.     At the bottom of the page, next to "Manage:" set the Drop down to "COM  Add-ins".  
  4.     Click Go.  
  5.     Select EndNote Cite While You Write (if it is unchecked).  
  6.     Click OK.  

If the option to "Disable all Application Add-ins" is checked, tools will not appear. To turn off this setting: 

  1. Click on the File ribbon and select "Options". 
  2. Click on "Trust Center". 
  3. Click "Trust Center Settings". 
  4. Click "Add-ins". 
  5. Uncheck "Disable all Application Add-ins (may impair functionality)" and click OK. 
  6. Click OK. 
  7. Exit Word and then re-open it. 



This page has been adapted from the Notre Dame University Library LibGuide