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EndNote: Inserting citations into Word

Guide to using EndNote at Murdoch University

Cite While You Write - adding citations to a word document

Cite While You Write (CWYW) allows you to access EndNote from within Microsoft Word to insert citations into the text of your Word documents. Note that you should install EndNote after you install Microsoft Word. When you install EndNote, an EndNote menu is added to the top toolbar. This menu will not appear if you install Word after EndNote.

Note: Before inserting citations, ensure that the output referencing style in Word matches your style in EndNote.

There are two ways to insert a citation into your paper: one is without leaving the Word document, the other is to go out to the EndNote library.

To use either method for any referencing style, you should begin by inserting the cursor where you want the in-text/footnote citation to appear in your Word document.

1. From Word:

Click Insert Citation > Find Citation. Type the author(s) name into the Find box and select the relevant reference > Insert

2. From the EndNote Library:

If you are in Word, click EndNote X7 tab and click on the Go To EndNote icon

Within the EndNote library, click on the Insert Citation icon as shown below. The reference will be added to your document where you have placed the cursor.

Alternatively, if you have not placed the cursor where the reference needs to go in your document, you can go back to Word, find the right spot, click on the small arrow next to 'Insert Citation' and click 'Insert Selected Citation(s)'.

For further assistance see the CYWY FAQ's or search the Endnote Knowledgebase

Deleting a reference

If you wish to delete a reference, do NOT use the back button or use the delete/backspace key - these actions could corrupt your document.

To delete a citation:

  • Click Edit & Manage Citation(s)
  • Click the arrow next to Edit Reference
  • Select ‘Remove citation’.

If you do not cite the reference anywhere else in your paper, the entry will also be removed from your bibliography or reference list.

Video - adding citations to a Word document

Video produced and kindly shared by EndNote Training

Video - how to use EndNote in conjunction with Word

Video kindly produced and shared by Evan Jones. This YouTube video demonstrates how to manually insert a reference for a YouTube video into EndNote using APA style and then how to cite it in Word.


 This page has been adapted from the Notre Dame University Library LibGuide