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EndNote: Editing citations in Word

Guide to using EndNote at Murdoch University

Cite While You Write - editing citations

 When writing your paper, you may need to make modifications to the citations - for example adding page numbers, or for author-date styles like APA, if the author's name/s (or the date) have been incorporated into the sentence of your text, you need to edit the in-text citation so that the name (or date) is not repeated.

eg: Nelson (2007) in her analytical piece, offers an alternative hypothesis to the commonly held....

1. Click on the citation (either in the in-text or footnote citation) in the Word doc so that it is highlighted.

2. Using the EndNote toolbar in the Word doc, go to Edit & Manage Citation(s)

3. Under the Edit Citation tab, choose the format you require from the dropdown list (in this example you would choose either Display as: Author (year) then click OK

For further assistance see the CYWY FAQ's or search the Endnote Knowledgebase

Converting citations to other formats

When sharing your document with another person, it is best to convert the citations to plain text rather than use the formatting “field codes”. This is because the other person may not have the same version of EndNote, and thus the field codes may not work properly.

To convert your citations to plain text:

  • Click Convert Citations and Bibliography
  • Select ‘Convert to Plain Text’

  • Save the document.
  • The citations and bibliography/reference list will be retained in your selected style, but the links to EndNote will be broken.

Video - editing citations

Video produced and kindly shared by EndNote Training

Adding pages to citations

To add a page number to your in-text or footnote citation use the Edit & Manage Citation(s) option and type the page number/s in the Pages box, eg. 27 (or 27-28). You do not need to type p or pp.


 This page has been adapted from the Notre Dame University Library LibGuide